Time & Attendance Solutions: SWL-T&A

Helping businesses to track when staff start and leave work, and then compare their actual attendance against what was originally planned. Exceptions to the plan can then be quickly authorised or denied, bringing more accurate and fair payroll across the enterprise.

The benefits of time and attendance monitoring are known to all, and experienced by most. With cost savings of up to 10% through improved payroll accuracy, added administrative convenience and reduced staff absence and lateness, the burning question for retailers is more which system to use than whether or not to buy.

With over 17 years’ experience successfully delivering retail time and attendance solutions, SWL Group is a safe choice as your implementation and support partner.

SWL’s team have delivered time and attendance solutions for companies including Selfridges, Woolworths and Wickes, and with skills and expertise spanning all sectors from food and fashion through to DIY and pharmaceuticals, they’ll ensure a fast and smooth implementation with all potential project risks mitigated well in advance.

Groundbreaking in Simplicity and Cost of Ownership

There will naturally be many factors that are considered when deciding which solution to invest in, for example how and where staff will need to clock in and out, what level of management interaction is required, the technical level of competence within your business, and what technical architecture you utilise.

With all these factors in mind, and following regular customer feedback, SWL has developed a unique and simple T&A system meaning you will get a solution which will be lower cost, and faster and easier for stores to learn, use and maintain.

Utilising USB memory sticks or mobile web interfaces for importing and exporting data, SWL has eliminated the need for networking requirements regarding cabling and interfacing with other systems. This has many value-adding benefits, including:

• Costs less than standard T&A systems: A cost-effective unit with no networking or cabling required
• Quick to install and easy to use and maintain: The unit’s simplicity and ‘place anywhere’ nature ensures instant implementation and adoption
• Simple, quick and secure data transfer: Utilises USB memory sticks or a web interface for exporting and importing data, which is encrypted for security
• A variety of hardware clocking methods: From simple key pad entry, through to fingerprint scanning and image capturing to deter staff from false clockings

Deter Staff from False Clockings

There is an option for an in-built camera which takes images when employees check-in and out of work, which is a great deterrent against multiple ‘buddy punches’.

Fast Management Reports

SWL-T&A has being developed to include a range of time and attendance and payroll reports, so all users from store, region and head office levels have access to the consolidated and summarised information they require, from staff absence trends through to payroll submission compliance by store.

Seamless Integration with Payroll

SWL has a wealth of experience developing outputs from time and attendance systems to suit specific payroll processes and requirements; additionally the open system approach of SWL-T&A enables quick integration with all leading payroll systems.

The simpler the process, the faster the savings

1)  All store staff clock in and out of work

     Multiple data capture options include:

2)  Automatically send staff attendance data to SWL-T&A software for store managers to review
     and then authorise or deny the exceptions well in advance of outputting to payroll.

     Multiple hardware to software communications options include:

3)  Store management review the exceptions to the planned staff hours and then authorise
     or deny these before sending to payroll.